Last Updated: Oct 28, 2021     Views: 371

Only meeting organizers can download attendance reports.

If you've organized a Teams meeting, you can download a current attendance report during the meeting as well as a final report after the meeting. The report includes the name of each person in the meeting and the time they joined and left.

During the meeting

  1. If the participants pane isn’t open, select Show participants  Show participants icon  in your meeting controls.
  2. Select the down arrow next to People to download the current attendance info as a .CSV file that you can open in Excel.

    Select down arrow next to People

    Look for the file in your device's Downloads folder.

Note: For large meetings, the report will include only a partial list of attendees.

After the meeting

You'll find the attendance report in a few different places.

In the meeting invite

  • In Teams, go to Calendar  Calendar icon , open the meeting, and select the Attendance tab. You can view the data directly in Teams.

    Select the Attendance tab

For recurring meetings, select the report you want to view from the dropdown list.

Select the dropdown next to Attendance Report


  • The attendance report is also available on the Details tab.
  • The Attendance tab is not available for channel meetings.

In the meeting chat

A tile labeled Attendance report will pop into the chat about five minutes after your meeting ends. Select it to download the .CSV file to your device.

Note: For recurring meetings, you'll receive a unique attendance report after each occurrence.

Known issues and limitations

  • If you're looking for an attendance report for a breakout room, it will show up in the room's chat only after someone in the room has activated the chat by sending a message.
  • The report does not currently include view-only attendees.
  • If a channel meeting is in progress and someone starts a second meeting within the same channel conversation, an attendance report will be available only for the second meeting.
  • If someone waits in the lobby and doesn't get admitted to the meeting, they won't be included in the report.